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How to improve your company's efficiency when working remotely

How to improve your company's efficiency when working remotely

With a 400% increase over the last several years, working from home, is becoming the norm in the ever-evolving world of work. Whilst this may cut the office heating bill, are your workers or colleagues working as efficiently as they could be? Thankfully, there are several things you can do or suggest, getting your business working at its maximum efficiency again.

Cloud Technology

When chosen carefully, the correct cloud technology can help to create a frictionless experience, bringing your team together with all their shared work and notes in one place for easy access and excellent communicational potential.

Cloud technology can also be extremely easy to set up and/or access. With many solutions simply being accessible from a web browser, employees can locate and upload their work without having to forward it through several people or search for the correct contact.

Cloud technology can also be a useful tool to monitor online employee activity to ensure files are being complete and also so that the correct users are assigned to the correct work.

Currently, one of the best cloud solutions we offer at Speak-IT is Philips SpeechLive.

This product allows you to take full control of your entire dictation workflow, whether you are in the office or on the road. SpeechLive is built within the Microsoft Azure framework and utilises 256-bit AES encryption for complete data security. For more information on SpeechLive's security features, download this PDF.

Mobile Integration

It’s important to remember that “remote” work doesn’t necessarily mean “work from home.” Rather, teams need to access the same functions they utilise in the office or from their laptops, whether they are out on appointments, travelling or even on holiday. In today’s on-the-go world, the agility to work independently or collaboratively is largely dependent on robust mobile capabilities.

Applications for integrated voice note capture, document creation, and secure file sharing and storage, are just a few ways that advanced technology can turn mobile devices into a powerful anytime/anywhere assistant.

When it comes to mobile integration, two leading brands have excellent solutions for maximising efficiency. Both Philips and Olympus are at the forefront of dictation and can provide apps for the mobile phone to ensure your company can dictate wherever they are. Be it at home, on site with a patient or on public transport, these apps allow simple integration into your workflow and can be found both on the App Store and the Google Play Store.

Links to app licences:

Security

With cyber criminals becoming increasingly savvy, reaching your company's data has never been easier, especially when it isn't all kept under lock and key in one office building. However, the integration of suitable encrypted software can help keep employees files and data backed up and secure, leaving you more time to focus on the important work rather than worrying about data breaches.

Multiple layers of security can be used at different pricing options, from PIN and Password protection up to AES 256-Bit Encryption which is virtually impossible to crack.

If you are looking to record voice notes and dictate with encryption, we recommend our top of the range encrypted voice recorders found here.

Another excellent solution to securely maximising workflow remotely is Nuance's Dragon Professional Anywhere.

Nuance Dragon Professional Anywhere (DPA) is an enterprise Speech Recognition solution that allows business professionals to create high-quality documentation using the power of voice. Businesses can streamline their documentation processes without the need for additional IT staff for installation and configuration. 

If you would like to learn more about improving the efficiency of working remotely within a company, please feel free to call us on 0121 456 7800 or click here to book an online demonstration to get a better understanding of professional solutions we provide.

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