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3 things to reduce when dictating professionally

3 things to reduce when dictating professionally

As the world of work continues to change, we expect more from professionals today than ever before. To manage the entire document creation process, they have heavy workloads, limited resources, and little assistance.

In every professional role, whether you're working in a larger organization, running a small company, or working as a freelancer, there are always better ways to improve processes, gain more time, and create documents more efficiently.

Often, we do not think about how we can improve our efficiency when working. We create our documents in the most direct way that we know how - by typing them ourselves.

However, what if small tweaks to our workflow could have more significant effects? You could save time and money by changing these three aspects of your daily work routine.

Use your voice, not your keyboard.

Do you ever feel like you haven't accomplished a single thing after typing for hours on your computer? Making it seem as if those long emails, conclusions, reports, and other paperwork will never end?

Using your voice rather than your keyboard would enable you to accomplish more within your day and become up to 5 times more productive. If you are working on your own, choose a solution with real-time dictation.

It allows you to dictate in most of your desktop apps and see the text appear immediately. Some dictation devices and software don’t require any installation – plug it in, and you’re good to start working immediately, saving you even more time.

Nuance's Dragon is an excellent solution for transitioning from outdated keyboard note-taking and moving towards an award-winning speech recognition solution that is 99% accurate, straight out the box.
We provide cloud based options for file upload and retrieval wherever you are. Active learning also allows Dragon to learn your accent and how you pronounce words to make your notes even more accurate.

Work beyond the office desk

When you are trying to combine your professional and personal lives, do you sometimes feel as if you are trapped at your desk? By choosing hybrid ways of working, you can easily combine the two without sacrificing anything.

When coming home from an important meeting and having to write down a report, does picking up your kids from school feel overwhelming?

If you answered yes, technology these days allows you to hop in your car and start dictating on your smartphone hands-free what you would have typed, send it for speech recognition, and have your file in your mailbox the next day.

Or maybe you are a busy professional, travelling from one place to another with little to no time to sit at a desk? Try using a mobile dictation solution on your smartphone.
The Olympus DS-9500 is one of Speak-IT's best selling voice recorders and can be used wirelessly to achieve an away-from-desk experience when dealing with a client, patient or even just taking your notes. Thanks to its Wi-Fi capabilities, the DS-9500 can also send recorded dictations via email.

Audio codecs such as PCM and MP3 are also supported, allowing for high quality audio in compressed file format. This device is also drop tested up to 1.5 metres too, allowing for use with even the most clumsy of people.

If you are also looking for integration with dictation or transcription software, we also supply the DS-9500 in a bundle with Olympus ODMS R7 or Dragon Professional Individual.

The consequences of using paper only

Have you become a victim to piles of loose paperwork on your desk with no specific purpose? Voice memos are an excellent alternative to note-take without losing the slip of paper with your entire to-do list on.

Keeping track of essential information has never been easier, with the ability to prioritise jobs and tasks all in one place when utilizing one of our excellent dictation solutions, Speak-IT can help to keep you on top of the pile.

With urgent files and emails out of the way, digital dictation is also available in cloud storage solutions, allowing you to keep note of all tasks while on the move via mobile phone, laptop or other electronic devices with access to a Wi-Fi or cellular reception signal.

Here at Speak-IT, we recommend Philips SpeechLive as an excellent alternative to paper note-taking. Their practical, simplistic app allows for easy note-taking and even a speech to text feature, which can help to save hours of time by keeping all your notes and files categorised and all in one place.

If you have any other questions regarding our professional dictation solutions, please feel free to call on 0121 456 7800 or email us at sales@speakit.co.uk

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